Private Home Renters Central Housing Group

Ombudsman complaints led by management, comms and record keeping

Lettings once again dominated the complaints received by The Property Ombudsman according to its latest annual report – out today but relating to 2020.

Overall, TPO says enquiries increased year-on-year with a record 39,285 reported, up 29 per cent on 2019. 

Over 34,000 enquiries were resolved at first contact and 5,122 enquiries were accepted as complaints by TPO. Whilst this was a rise of only 0.3 per cent as the bulk of enquiries were in the latter part of the year, this meant an even busier start to 2021. 

The number of cases resolved by TPO grew by 12 per cent; of these, 2,907 cases were supported by the Ombudsman and 2,473 financial awards were made totalling £1.9m, down 13 per cent on 2019. 

TPO dealt with 2,737 complaints relating to lettings, 1,656 relating to sales, 1,194 for residential leasehold management and 120 for other property professionals. 

The biggest awards were £20,838 (lettings), £24,139 (sales) and £10,642 (RLM), and the average awards were £612, £653 and £339 respectively. 

In the lettings sector, 69 per cent of complaints were supported by the Ombudsman. Of these, 55 per cent were received from landlords, while 43 per cent came from tenants.

The top causes of complaints were management, communication and record keeping, instructions and terms of business, and complaints handling.

Rebecca Marsh, The Property Ombudsman, comments: “Our customer services team responded to another record volume of consumer enquiries with an ever-increasing number of people opting to contact us via TPO’s complaints portal, launched in February 2020. The pandemic is not over yet, so it will be interesting to see if this trend continues or adjusts as we slowly get back to normal. 

“TPO helped over 34,000 enquiries that did not need to go on to become accepted cases by signposting them to organisations that could help, or giving advice and guidance to promote a local resolution between them and the agent. Providing a front-end enquiry service is one of the unique functions of an ombudsman. Its importance in helping consumers in such a complicated sector, whether or not their issues fall within TPO’s remit, should not be understated, as often straightforward guidance and advice can help stop disputes from arising in the first instance.

“Enquiry levels in 2021 are already showing further year-on-year increases and we are expecting this to continue as the impact of the pandemic on peoples’ relationships with their homes continues to play out.”

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